Looking for an Alternative to Your HR Software? Why Malaysian SMEs Switch to Kakitangan.com

If you're using Worksy, Info-Tech, BrioHR, QuickHR, or MySyarikat today and wondering whether there's a better fit for your team, you're not alone. Each of these platforms does some things well, but HR teams often reach a point where pricing, setup, support, or local know-how no longer match what they need. This guide looks at why teams start looking for an alternative to each one, and where Kakitangan.com fits in.

What Kakitangan.com Offers

Kakitangan.com is a full four-module HR system (Payroll, Leave, Claims, and Attendance) built specifically for Malaysian employers. It calculates PCB, EPF, SOCSO, and EIS automatically, generates the EA Form and CP8D file each year, and is LHDN approved. It is also the only HR software provider in Malaysia independently audited by BDO for security and PDPA due diligence, on top of ISO/IEC 27001:2022 certification.

Pricing is published. Its E3 plan bundles Payroll, Claims, and Leave at RM0/month for very small teams, and beyond that you choose your modules and employee count on the pricing page to see your monthly cost. Every team also gets free access to the System Onboarding Resource Hub, with video walkthroughs and downloadable PDF guides for System Setup, Payroll, Claims, Leave, and Attendance, so new users can learn at their own pace and existing users can revisit anytime.

Around the software sits a full training ecosystem: an ongoing calendar of training sessions on payroll, time attendance, and other HR matters, a dedicated EA Form training before each February deadline, HRDC Claimable Trainings, and large-scale events like HR Carnival, where KWSP, LHDN, and PERKESO representatives meet the HR community directly. Sessions run in English, Malay, and Mandarin, and are led by practitioners including HR Sifu Nizam Shari, who also offers direct consultations.

Switching Without Payroll Errors

Moving HR systems mid-year is safe if you bring the right data across. Before you switch, export your employee master data (IC or passport numbers, join dates, bank details, salary, and allowances), your year-to-date payroll figures (gross pay, EPF, SOCSO, EIS, and PCB already deducted, since PCB calculations and the year-end EA Form depend on them), leave balances and carry-forward entitlements, outstanding claims, and your employer EPF, SOCSO, and LHDN registration numbers.

Plan the cut-over at the start of a payroll month, run one parallel payroll in both systems if you can, and check your current contract's notice period so you aren't paying for two systems longer than necessary. Kakitangan.com's onboarding team can walk you through the migration.

Kakitangan.com as a Worksy Alternative

Worksy is a modular HR platform with roots in Lightman Consulting, founded in 2004. It covers core HR, payroll, leave, claims, and attendance, adds strategic modules like performance appraisal and learning, and suits multi-entity groups and enterprises well. Its pricing is per user per month: RM5 for each operational module or RM10 for all five, with strategic modules from RM8.

Teams usually look for an alternative when they're a smaller SME paying per user from day one, or when they want more hands-on guidance than a broad modular platform provides. Kakitangan.com lets very small teams start free on the E3 plan, and pairs the software with structured onboarding and ongoing training, so a lean HR team gets support on Malaysian payroll practice, not just the system.

Kakitangan.com as a BrioHR Alternative

BrioHR is headquartered in Kuala Lumpur and serves businesses across Malaysia, Singapore, and Indonesia. It covers payroll, leave, claims, recruitment, onboarding, and performance management, is LHDN approved, holds ISO 27001 certification, and offers a managed payroll outsourcing service.

BrioHR is built to serve several ASEAN markets. Teams operating only in Malaysia sometimes prefer a platform focused entirely on Malaysian employment practice. Kakitangan.com is built around Malaysia alone, from EA Form and CP8D generation to Employment Act tenure-based leave entitlements, and its training, support, and HR Sifu consultations are all grounded in local practice and delivered in English, Malay, and Mandarin.

Kakitangan.com as a MySyarikat Alternative

MySyarikat, developed by Malaysian company Byond Tech Global Berhad, is a mobile-first HR app covering payroll, e-Leave, e-Claim, attendance, and performance, and lets HR manage several companies from one account. Much of its content is in Bahasa Malaysia, which suits BM-first teams.

Teams with a mixed workforce sometimes look for a platform that supports all their staff equally. Kakitangan.com's website is available in English, Bahasa Malaysia, and Chinese, and its training and support run in English, Malay, and Mandarin, so your HR admin, finance team, and managers can all learn in the language they're most comfortable with.

Kakitangan.com as an Info-Tech Alternative

Info-Tech offers one of the widest product ranges in the region: HRMS, payroll, attendance with facial recognition, an applicant tracking system, plus its own accounting, e-invoicing, and CRM software across several countries. It holds ISO 27001:2022 and a SOC 2 report. Its pricing is not published, so you'll need a demo and a quote.

Teams look for an alternative when they want to know their cost upfront, or when they only need HR and payroll rather than a full business suite. Kakitangan.com publishes its pricing, offers a free starting tier, and integrates with Xero and other accounting platforms so you can keep the accounting tool you already use.

Kakitangan.com as a PayrollPanda

PayrollPanda is a Malaysian payroll platform, part of the Jibble Group. It covers payroll, payslips, leave and an employee database, and is LHDN approved. Its free plan covers unlimited employees under one admin user, with Pro and Enterprise plans for larger teams. Support is based in Malaysia and available by live chat, email and phone, which makes it a popular choice for small businesses that want simple, compliant payroll at no cost.

Teams usually look for an alternative as they grow. Claims aren’t a core module, and attendance runs through a separate app, Jibble, so HR ends up juggling more than one tool. Kakitangan.com puts Payroll, Leave, Claims and Attendance in one system, so approved claims and overtime flow straight into each month’s payroll. Very small teams can still start free on the E3 plan. New users can learn at their own pace with the free Onboarding Resource Hub, and teams can build deeper know-how through Kakitangan Modular Training. Its BDO security and PDPA audit also gives extra assurance for teams handling sensitive payroll data.

Is Kakitangan.com the Right Alternative for You?

Kakitangan.com is a strong fit if: you're a Malaysian SME that wants payroll, leave, claims, and attendance in one platform, published pricing with a free starting tier, independently audited security and PDPA credentials, and structured training with direct access to experienced HR practitioners.

Your current system may still suit you if: you need HR and accounting from one vendor (Info-Tech), operate across several ASEAN countries (BrioHR), or run a large multi-entity group with complex strategic HR needs (Worksy).

The most reliable way to decide is to see Kakitangan.com in action against your own payroll data rather than compare feature lists alone.

Thinking of switching? Book FREE demo today and we'll walk you through migrating your data.