Starting 20th Sept 2025, EPF will automatically register non-Malaysian employees who have valid Temporary Employment Visit Pass (PLKS) or Employment Pass (EP).

Please note that :
(a) No manual registration is needed by employers.

(b) Employers will receive a Notification of Automatic Registration with the list of employees registered.

(c) Employers can also check employee EPF numbers via i-Akaun (Employer) under “Register EPF Member”.

When the EPF contribution will be takes effect?

The new EPF rate (2%) applies to October 2025 salary, and the EPF contribution must be paid on or before 15th November 2025.

For more information, please refer :
Contribution For Non-Malaysian Citizen Employees

Who will be involved?

(i) Non-Malaysian employees – All employees below 75 years old with valid work passes.
(ii) Employers – Any employer who hires the above group of employees.

How Kakitangan.com helps and what should I do?

If the employee (non-malaysian) following the minimum 2%:

  1. Please make sure the employee's nationality is NOT Malaysia under user profile. (Go to User profile > select employee name > Personal info > Nationality)
    nationality.png

  2. Starting October 2025, Kakitangan.com will update the new statutory rate as per compliance.
    Please recalculate the payroll by untick/retick and refresh the page to see the outcome.
    payroll calculator.png

  3. After finalize your payroll, pay EPF as usual.

If the employee (non-malaysian) opt for higher rate, eg : 11%
  1. Employees need to fill up the KWSP 17A/ 18A (AHL) form to maintain the contribution rate of 11% which is now available at here.
  2. The employer must then submit an application to contribute above the statutory rate via i-Akaun (Employer).
  3. When you submit the form, you must choose the month for the new (higher) contribution to start.

It can only begin from:
(a) The current month’s salary, or
(b) salary month within the next 2 months.

Example:If you submit the form on October, you may start EPF contribution in October, OR November, December.

Please refer section A1(1) in the KWSP 17A/ 18A (AHL) form for more information.
kwsp form 12.png
After you have submitted the KWSP 17A/ 18A (AHL) form to the EPF portal, you may back to Kakitangan.com to process your payroll.

In Kakitangan.com,

  1. Please make sure your non-malaysian employee's nationality is NOT Malaysia under user profile.
    nationality.png

  2. Go to User profile > select employee name > compensation > STATUTORY DEDUCTIONS AND CONTRIBUTIONS > edit > Employee Pay Normal EPF Rate for Non-Malaysian > choose "11%" > save.
    11%.png

  3. In order to reflect in the payroll calculator, please recalculate the payroll by untick/retick and refresh the page to see the outcome.
    11@ dd.png

Hope it helps :)

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